Privacy Policy

Privacy Policy for The Newport Inn

Last updated: 26-02-2026

This Privacy Policy explains how The Newport Inn (“we”, “us”, “our”) collects, uses, stores, and protects your personal data when you use our website, contact us, make enquiries, or use our services (including our hotel, bar, restaurant, and events services).

We aim to handle personal data in a clear and transparent way, in line with UK data protection law. The ICO (UK Information Commissioner’s Office) guidance confirms that privacy notices should explain what data is collected, why it is used, the lawful basis, who it is shared with, retention periods, and people’s rights.

1. Who We Are

The Newport Inn
1 High St, Newport-on-Tay, DD6 8AB, Fife, UK
thenewportinn@outlook.com

If you have any questions about this Privacy Policy or how we use your personal data, please contact us using the details above.

2. What Personal Data We Collect

Depending on how you use our website or contact us, we may collect:

Identity data (such as your name)
Contact data (such as email address and phone number)
Booking / reservation data (hotel bookings, restaurant reservations, event enquiries, dates, guest numbers, preferences)
Communication data (messages you send through contact forms, email, or phone)
Technical data (IP address, browser type, device type, website usage information)
Marketing preferences (if you opt in to receive updates)

We only collect personal data that is relevant to the service or enquiry you make.

3. How We Collect Your Data

We may collect personal data when you:

fill in a contact form on our website
make a hotel, restaurant, or event enquiry
contact us by phone or email
sign up to receive marketing updates (if available)
browse our website (through cookies and similar technologies — see our Cookie Policy)

4. How We Use Your Personal Data

We use personal data to:

respond to enquiries and requests
manage hotel bookings, restaurant reservations, and event enquiries
provide customer support
communicate with you about your booking or enquiry
improve our website, services, and user experience
comply with legal and regulatory obligations
send marketing communications (only where permitted and/or with your consent where required)

5. Lawful Bases for Processing

Under UK data protection law, we rely on one or more of the following lawful bases:

Contract – where processing is necessary to take steps before entering into a contract or to provide a booking/service you requested
Legitimate interests – for running and improving our business, customer service, and website functionality (where your rights do not override these interests)
Legal obligation – where we must process data to comply with legal or regulatory requirements
Consent – for certain marketing activities or non-essential cookies (where applicable)

The ICO guidance states that privacy notices should clearly explain the lawful basis used for processing personal data.

6. Who We Share Your Data With

We may share personal data with trusted third parties where necessary, such as:

website hosting and IT service providers
booking/reservation platform providers (if used)
payment processors (if online payments are enabled)
professional advisers (such as accountants, legal advisers, insurers)
regulators, authorities, or law enforcement where required by law

We do not sell your personal data to third parties.

7. International Transfers

Some service providers may process data outside the UK. Where this happens, we will take appropriate steps to ensure your data is protected in line with UK data protection requirements (for example, using approved safeguards).

8. How Long We Keep Your Data

We keep personal data only for as long as necessary for the purposes it was collected, including to satisfy legal, accounting, or reporting obligations.

Retention periods may vary depending on the type of enquiry, booking, or service. When data is no longer needed, we will securely delete or anonymise it.

The ICO guidance states that privacy notices should explain retention periods (or how they are determined).

9. Your Data Protection Rights

Depending on the circumstances, you may have the right to:

request access to your personal data
request correction of inaccurate or incomplete data
request erasure of your personal data
request restriction of processing
object to processing (including certain marketing)
request transfer of your data (data portability)
withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, please contact us using the details in Section 1.

You also have the right to complain to the Information Commissioner’s Office (ICO) if you are unhappy with how your data is handled. ICO guidance says privacy notices should explain people’s rights and how they can complain.

10. Marketing Communications

If we send marketing communications, we will do so in accordance with applicable law.

You can opt out of marketing at any time by:

clicking the unsubscribe link in emails (if provided), or
contacting us directly and asking to be removed from marketing communications

We will continue to send essential service communications relating to existing bookings or enquiries where needed.

11. Cookies and Similar Technologies

Our website may use cookies and similar technologies to help the website function, analyse traffic, and improve user experience.

Please see our Cookie Policy for more information, including what cookies we use and how you can manage your preferences.

12. Data Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or alteration.

However, no internet transmission or website can be guaranteed completely secure. You use the website at your own risk.

13. Third-Party Links

Our website may contain links to third-party websites (for example, booking platforms, social media, or maps). We are not responsible for the privacy practices of those websites. We encourage you to read their privacy policies before providing personal data.

14. Children’s Privacy

Our website is not intended to knowingly collect personal data from children without appropriate consent or lawful basis. If you believe a child has provided personal data to us inappropriately, please contact us and we will review the request.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

16. Contact Us

If you have any questions about this Privacy Policy or your personal data, please contact: